How Personalhuset increased their hiring process efficiency by 205%
How Personalhuset's continuous drive to innovate and challenge the established changed their recruitment process.
How Personalhuset increased their hiring process efficiency by 205%
How Personalhuset's continuous drive to innovate and challenge the established changed their recruitment process.
About Personalhuset
Personalhuset is one of the largest recruitment and staffing companies in Norway. They offer services from executive search and people advisory to staffing services. In the last three years, they have shifted their focus to be innovative in their delivery of services and marketing, outgrowing their peers. One of their innovations is working closely with Mojob to build a best-in-class recruitment and hiring process.
Personalhuset is one of the largest recruitment and staffing companies in Norway. They offer services from executive search and people advisory to staffing services. In the last three years, they have shifted their focus to be innovative in their delivery of services and marketing, outgrowing their peers. One of their innovations is working closely with Mojob to build a best-in-class recruitment and hiring process.
Challenge
Personalhuset wanted to identify and establish best recruitment practices for their main staffing areas. They created a taskforce of competent and innovative employees to test and analyse processes.
Challenge
Personalhuset wanted to bring the best practices together and unify the way of working across the company. They created a task force of their most competent and innovative employees to build a hiring and recruitment process for their main staffing areas on top of the Mojob technology.
Solution
Talent attraction
Process automation
Onboarding
Personalhuset decided to switch recruitment platform to Mojob in order to design and test new ways of performing recruitment processes. The focus areas were as follows:
See the focus areas in more detail below
▼
Solution
After assessing the challenge and choosing Mojob as their tool of choice, they set the following aspects to focus on:
Talent attraction
Amazing landing pages and data-driven talent attraction
Results
Personalhuset measured the effect of changing recruitment platform to Mojob (from a well-known legacy recruitment system). In this case study Personalhuset got assessed 200 applicants and hired 15 people. Key observations and results from the case study:
Candidates loved the digital experience and reported that it made a positive impact on their impression of Personalhuset
The pre-screening process became 5 times more efficient
The interview process became 1,8 times more efficient
Recruiters reported much better talent overview and reduced stress levels
Personalhuset told their unique story in a way that compelled top candidates to apply for the job.
Using Mojob they designed visual and mobile-optimized ad landing pages.
By integrating with Google and Facebook they tracked where top candidates came from (the integration also allowed training/optimizing of Facebook and Google AI to find the right talent profiles)
Process automation
Automation and increased human touch
As a point of departure they designed a process using two main automation rules:
Automatic rejection of candidates that did not meet “dealbreaker” criteria. This included a personal rejection message stating the rejection reason.
Automated video screening of candidates with top scores in pre-screening.
They activated push notifications for the recruiters to enable swift review of incoming video answers to secure getting the best talents in for interviews.
The interview invitations where provided with open time slots for candidates to choose from. After chosing a time slot the interview was automatically created in both the candidate´s and the recruiter´s calendar. The recruiters were encouraged to set aside an “interview day” with back to back interviews to avoid distractions and maximize productivity.
Onboarding
Seamless and tailored onboarding
The interviewed candidates were moved to a step of the process called “onboarding”. The set-up triggered an invitation to a rigorous but fun onboarding course in the disruptive e-learning tool, Motimate. When the candidate had completed the courses and passed the background check, they were set to “Hired” (temps) and were ready to start working for Personalhuset’s clients.
Attraction
Amazing landing pages and data-driven marketing
Personalhuset told their unique story in a way that compelled top candidates to apply for the job.
Using Mojob they created highly visual “to the point” job listing pages addressed to mobile candidates
By integrating with Google and Facebook they tracked where top candidates came from (the integration also allowed to train the Facebook and Google AI to find perfectly matched candidates)
Hiring process
Automation and increased human touch
The simple application process gathered the needed information to create automation rules:
Automatic rejection of candidates that did not meet “dealbreaker” criteria (with personal emails explaining the reasons)
Manual review of ones that did not get a top score on their application, but qualify for all criteria
Automatic screening of candidates with top scores and inviting them to answer questions through a one-way video interview
When the answer is delivered the Personalhuset consultant is nudged to review one-way video interviews. From there they made a decision, adhering to lean principles:
Reject the candidate or schedule a one-to-one interview:
The candidates that were invited to one-to-one interview were given a choice of 5-20 time slots by Mojob. They selected a time slot and the interview was created in the candidate and recruiter calendar. The consultants were encouraged to set aside an “interview day” with back to back interviews to avoid distractions and maximize productivity.
Onboarding
Integrated automation and innovative tailor made E-learning
The interviewed candidates were moved to a step of the process called “onboarding”. The set-up triggered an invitation to a rigorous but fun onboarding course in the disruptive e-learning tool, Motimate. When the candidate has completed the courses and passed the background check + formalities they were set to “Hired” and were ready to start working for Personalhuset’s clients.
Result
We have meticulously measured the effect of implementing Mojob process to the previous process (assumed to be the industry average). We’ve made five key observations:
Candidates loved the experience and felt that this impacted their impression of Personalhuset
Personalhuset’s customers experience receiving better-equipped temps due to their tailormade online training and onboarding experience
The pre-screening process became 5 times more efficient through automation
The interview process became 1,8 times more efficient
Recruiters felt they had a better overview and less frustration in their everyday life
205% efficiency increase
Personalhuset hired 15 people and had 200 applicants:
Pre-interview screening: 4 hours saved
On-site interviews: 17 hours saved
Total time saved: 21 hours
In addition to these direct results, the one thing we didn’t expect to see is that Personalhuset delivered the best EBITDA % among their peers and outpaced their second-best peer by 271%. We believe that this is caused by Personalhusets adept management and their commitment to innovation and challenging the establishment.
Are you ready to take action?
Mojob enable you improve your hiring efficiency. Personalhuset is a professional agency specializing in these types of processes. Your business might be able to increase efficiency more than what they did.
We are so sure you’ll love Mojob that we’ll do all the hard work for you, minimizing your time investment and removing the monetary investment.
We’ll create a job ad that converts the right candidates and a hiring process that helps you make better hiring decisions and saves time and money for you, for free(!). In addition to that, we’ll let you see the magic in action by letting you make a hire for free.
Pre-screening
Old process
5 hours
↓
Mojob-process
1 hour
↓
4 hours saved
Interview processes
Old process
30 interviews (36 hours)
↓
Mojob-process
17 interviews (19 hours)
↓
17 hours saved
Total
Old process
41 hours
↓
Mojob-process
20 hours
↓
21 hours saved
In total Personalhuset saved 21 hours:
Are you ready to take action?
Mojob enable you improve your hiring efficiency. Personalhuset is a professional agency specializing in these types of processes. Your business might be able to increase talent attraction and recruitment efficiency even more.
Check our free trial offer below to test the Mojob experience for yourself.
In addition Personalhuset reported all time high EBITDA % (profitability) among their peers. They surpassed their best competitor by 271%! There are reasons to believe that Personalhuset´s focus on innovation and value of challenging the existing is an important reason behind such great achievement.
Try Mojob and see how it works
Check other success stories of Mojob
Video testimonial from Pipelife
(HR Manager)
Video testimonial from SIXT
(HR Director)